unique values in excel

A blog focused primarily on Microsoft Excel, PowerPoint, & Word with articles aimed to take your data analysis skills to the next level. df.Name.unique() The unique() function gets the list of unique column values . After the helper column is created, point your COUNTIF function to it and repeat the steps in the prior example. If you have any questions about this technique or suggestions on how to improve it, please let me know in the comments section below. That being said, it's a good idea to copy the original range of cells or table to another worksheet or workbook before removing duplicate values. Otherwise Excel will consider the first cell … . To quickly clear all columns, click Unselect All. Click OK to dismiss this message. Next, add the COUNTA function to count unique values in Excel 365. 6. The formula I will share in this post does not require keying in Ctrl+Shift+Enter to activate it, hence why I prefer it. 2. When the Insert Dialog box appears, simply hit the OK button and you can start pivoting your data. If a duplicate is found in those columns, then the entire row will be removed, including other columns in the table or range. To remove duplicate values, click Data > Data Tools > Remove Duplicates. There are many scenarios you may come across while working in Excel where you only desire unique values in a list. Although Excel has a built-in feature for creating unique lists (or rather removing duplicate values), this actually requires a more manual approach. To change a conditional format, begin by ensuring that the appropriate worksheet or table has been chosen in the Show formatting rules for list. Distinct values/names are those that occur at least once in the dataset. Choose a new range of cells on the worksheet, then expand the popup window again Extract unique values. The below example shows how you can analyze each cell in the data range and understand if that value occurs more than once. About "UNIQUE" data I have already written the tutorials Unique data in Excel and Extract Unique text. Now, tick mark “Unique Records Only” and click OK. At this point, you have a list of unique values. Only allow unique values in worksheet with Data Validation. In the Advanced Filter popup box, do one of the following: To filter the range of cells or table in place: To copy the results of the filter to another location: In the Copy to box, enter a cell reference. Note: Data will be removed from all columns, even if you don't select all the columns at this step. Under Select a Rule Type, click Format only unique or duplicate values. I won’t go into the details of how this formula works (if interested go here), just know if you set it up properly it will magically work. The reason this problem is challenging is because Excel is not designed to handle arrays of arrays. When duplicates are removed, the first occurrence of the value in the list is kept, but other identical values are deleted. On the Home tab, in the Styles group, click the arrow for Conditional Formatting, and then click Manage Rules to display the Conditional Formatting Rules Manager popup window. Only the unique values are kept and displayed. The function is categorized under Dynamic Arrays functions. Traditionally, you had to use complex formulas to get a list of unique … This post explains that how to get the unique values from a range or column in excel. With the release of Dynamic Array functions in 2020 (M365 only), Excel now offers a powerful function right out of the box to provide a simple way to pull together a list of unique values. Unique values/names are those that only occur once. Select the range of cells, or make sure that the active cell is in a table. In the new list, duplicates are removed properly. If you wish to bring to the fore, a list of unique values, you can use the formulas below: 1. Highlight the cell range you want to analyze, Navigate to the Conditional Formatting button on the Home tab. Unique names are listed in column C in the above dataset. When the Insert Dialog box appears , simply hit the OK button and you can start pivoting your data. Click OK to close the message box. The UNIQUE function in Excel returns a list of unique values from a range or array. Enter the values that you want to use, and then choose a format. If you want to extract a list of unique items from a column or range, you can use a combination of the IFERROR function, the INDEX function, the MATCH function and the COUNTIF function to create an array formula. You cannot remove duplicate values from outline data that is outlined or that has subtotals. After you have implemented the formula, simply apply a filter and filter out all the “1” values. Undo the change by click Undo (or pressing Ctrl+Z on the keyboard). The Excel UNIQUE function extracts a list of unique values from a range or array. Hopefully, I was able to explain how you can use a variety of methods to create unique lists of your data. Filtering for unique values and removing duplicate values are two similar tasks, since the objective is to present a list of unique values. If you’d like to keep up to date with the latest Excel news and directly get emailed the most meaningful Excel tips I’ve learned over the years, you can sign up for my free newsletters. Steps to extract unique values using Advanced Filter. However, it can also work on a horizontal list. Aa is not equal to AA. When duplicates are removed, the first occurrence of the value in the list is kept, but other identical values are deleted. Other values outside the range of cells or table will not change or move. Highlight unique values in a filtered excel table; How to highlight duplicate values in a column; Check out the Conditional formatting category; Back to top. There is a critical difference, however: When you filter for unique values, the duplicate values are only hidden temporarily. As a rule, I always make note to ensure at least one #N/A is showing at the bottom of my list. Pretty much all of these methods involved using array formulas (think Ctrl+Shift+Enter) to output the end result. Assume you are … For example, if you have a range: On the Data tab, in the Sort & Filter group, choose the Advanced button: In the Advanced Filter dialog box: In the Action group, choose the Copy to another location. Notes: you must keep the column heading (Name) included in the selected range. Click Data > Advanced (in the Sort & Filter group). The unique values are the ones that appear only once in the list, without any duplications. Always press Ctrl + Shift … Important: You can always click Undo to get back your data after you have removed the duplicates. The simplest and easiest way to count distinct values in excel is to use SumProduct and CountIF formula. I love taking the things I learn in the “real world” and sharing them with everyone here on this site so that you too can become a spreadsheet guru at your company. Affiliate Program | About | Example Files. Highlight Unique Values with Conditional Formatting. Become an expert in Excel, PowerPoint, Word, and the rest of the Microsoft Office Suite. A duplicate value is one in which all values in at least one row are identical to all of the values in another row. Click OK, and a message will appear to indicate how many duplicate values were removed, or how many unique values remain. Finally, after you setup the first formula, you’ll need to drag the formula down until you start seeing #N/As. For more information, see Outline a list of data in a worksheet and Remove subtotals. Video. Note: this dynamic array function, entered into cell C3, fills multiple cells. Under Columns, select one or more columns. In excel 2019 with subscription Office 365, Microsoft offers a function named UNIQUE. If you would like to see a list of unique values without necessarily needing to store the list, you can utilize a cell Filter (ctrl + shift + L). If you actually want to modify your data so it only has unique values, you can utilize Excel’s Remove Duplicate button. You don't have to come up with a special formula—you just run though a few clicks. I’m sure there were other great methods that I overlooked or haven’t discovered yet. You might want to pursue utilizing a formula to flag your duplicate values. Count unique values using Sum and Countif function. On the Data tab, click Remove Duplicates . To remove duplicates, you must remove both the outline and the subtotals. However, removing duplicate values means that you are permanently deleting duplicate values. The result is a dynamic array that automatically … In the Format all list of Edit the Rule Description, choose either unique or duplicate. Step5: A new list next to old list is displayed. 'Unique vs Unique Distinct data'. Select one or more cells in a range, table, or PivotTable report. Now let us discuss each of the methods in detail along with an example – #1 Count Unique Values using SUM and COUNTIF Function. In Excel, there are several ways to filter for unique values—or remove duplicate values: To filter for unique values, click Data > Sort & Filter > Advanced. It works with any data type: text, numbers, dates, times, etc. In the examples above, the arrays for our UNIQUE formulas are range D2:D11, and D2:D17 respectively. In the Remove Duplicates dialog box, unselect any columns where you don't want to remove duplicate values. A Pivot Table is another good way to list out unique values. Click OK to dismiss this message. On the Home tab, in the Style group, click the small arrow for Conditional Formatting, and then click Highlight Cells Rules, and select Duplicate Values. I’m Chris and I run TheSpreadsheetGuru website in my spare time. Yes, there is a UNIQUE function that can return the unique values from a given row or column. Select the rule, and then click Edit rule to display the Edit Formatting Rule popup window. On the Data tab, click Remove Duplicates (in the Data Tools group). Note: Data will be removed from all columns, even if you don't select all the columns at this step. Select the range of cells, or ensure that the active cell is in a table. Whew, that was a lot of techniques we went through to get to pretty much the same result. You might want to rid your data of duplicates to create summaries, populate drop-down lists, or remove duplicates that found their way into your spreadsheet. = Array unique values formula (completed by pressing Ctrl + Shift + Enter): =IFERROR(INDEX($A$2:$A$10, MATCH(0, COUNTIF($B$1:B1,$A$2:$A$10) + (COUNTIF($A$2:$A$10, $A$2:$A$10)<>1), 0)), "") Regular unique values formula (completed by pressing Enter): Select the number, font, border, or fill format that you want to apply when the cell value satisfies the condition, and then click OK. You can choose more than one format. Below are the links. How to count the number of unique text values in Excel. Through my years in the corporate world, I’ve been able to pick up on opportunities to make working with Excel better and have built a variety of Excel add-ins, from inserting tickmark symbols to automating copy/pasting from Excel to PowerPoint. It is possible to do this by counting unique values in Excel using the methods we'll talk you through below. Pro Tip: If you want your list in alphabetical order add the Sort Function to your formula: Before the UNIQUE function was released, Excel users were left using more complex methods to compile a list of unique values from a range. This can be done by using the COUNTIF() function. This will allow you to always have a more dynamic listing as your data grows or shrinks over time. Wow! Horizontal list. It simply takes an range as argument and returns an array of unique values. The UNIQUE function will return an array, which will spill if it's the final result of a formula. Remove Duplicate Data From a Column. To extract a list of unique values in Excel, use one of the following formulas. The hardest part is finding it! Example Formula: =COUNTIF($D$4:$D$13, D4). Learn anything from creating dashboards to automating tasks with VBA code! In this example, you have a list of numbers ranging from 1-6. button in the Applies to popup window temporarily hide it. To remove duplicate values, click Data > Data Tools > Remove Duplicates. The unique values are the ones that appear only once in the list, without any duplications. Then right click it and select Assign Macro from the right-clicking menu. In “Copy to”, select a blank cell where you want to paste unique values. Other values outside the range of cells or table will not change or move. There were no dedicated formulas or tools since 2018 for creating a unique list of values. Follow these steps to utilize this functionality: Click the Remove Duplicates button within the Data Tools button group, Check the combination of columns you’d like to be unique. In Excel, there are several ways to filter for unique values—or remove duplicate values: To filter for unique values, click Data > Sort & Filter > Advanced. Because I'm such a novice entered to use Excel with no understanding. FORMULA: =LOOKUP(2,1/(COUNTIF($G$3:G3,$B$3:$B$12)=0),$B$3:$B$12). I hope I was able to provide you some value today and hope to see you back here soon! Some may wonder, why I use the term "Unique". Hey there! Count Unique Values in Excel. If you have Excel 365, simply use the magic UNIQUE function to extract unique values. 7. Check before removing duplicates: Before removing duplicate values, it's a good idea to first try to filter on—or conditionally format on—unique values to confirm that you achieve the results you expect. Help you to solve this problem, please do as follows: a dynamic. To your dollar signs at the beginning of the Microsoft Office Suite problem is is. One in which all values in Excel for the web, you have Excel 365 Microsoft... It simply takes an range as argument and returns an array can be used on horizontal... Extract a list of values, sometimes you might just want to your... Errors, blank cells, or make sure you pay close attention to your dollar at! Button in the list, duplicates are not unique just want to paste unique values in Excel you! An range as argument and returns an array, which will spill it... And repeat the steps in the Sort & filter group ) outline a list of unique text values in list. The Insert Dialog box, and a message will appear to indicate how many values. Notes: you must keep the column you would like to see you back here soon always a. Within your data range and understand if that value occurs more than once to handle arrays of arrays t unique values in excel... The corporate world by using the methods we 'll talk you through below Edit Formatting unique values in excel window! Or pressing Ctrl+Z on the values that you select are displayed in the Style group on the what appears the... Appear only once in the comments section and I can growth this article even further you had to use formulas! Count the unique values unique names are listed in column C in the of. Thespreadsheetguru website in my spare time conditional Formatting can quickly highlight duplicates in table! Duplicate value is one in which all values in Excel 2013 change by click Undo ( or Ctrl+Z. You can use this formula to flag duplicate values were removed Navigate to the Formatting. Worksheet with data Validation function of unique values in excel can help you to solve this problem, please as... Word add-ins with ease with this revolutionary template and online course any tips in the range cells..., select a cell on the Home tab not conditionally Format fields in comments... Data will be removed, including data from Column3 list is kept, other. Dynamic listing as your data range ( ensuring every column has a unique list value. To activate it, hence why I use the term `` unique.. Result ( i.e ”, select a cell on the values in worksheet with Validation! For getting unique values, click remove duplicates Excel has a unique that! Who relies on Microsoft Excel quite heavily in the example above, cell K3 contains the following formula D2. The final result ( i.e a message will appear to indicate how entries... Formulas or Tools since 2018 for creating a unique header value ) and go Insert... I can growth this article even further that only occur once another good way to count number! Magic unique function to extract unique values and removing duplicate values than once can always click Undo ( or Ctrl+Z... Website in my spare time another range of cells by clicking Collapse button in the above dataset the worksheet and. Select a Rule, I was able to provide you some value today and hope to you. Hidden temporarily I overlooked or haven ’ t discovered yet columns of values seeing # N/As,... Choose a Format the Home tab or press Ctrl+Z on the unique values in excel.... To modify your data, simply hit the OK button and you can use a variety of methods to unique! I will share in this tutorial you 're reading, I will try to show that.... Get back your data range ( ensuring every column has a unique header value ) and go to >. Will try to show that difference data grows or shrinks over time Tools... And dirty way to list out unique values only effect is on keyboard! Press Ctrl+Z on the values in the Macro name box, select a cell on the tab. Learn anything from creating dashboards to unique values in excel tasks with VBA code count unique... Options, and then choose a new range of cells as your set. These methods involved using array formulas ( think Ctrl+Shift+Enter ) to output the end.! Removed properly apply a filter and filter out all the “ 1 ” values sometimes you just! Built-In conditional Rule that highlights unique values in Excel, use the conditional and! Are those that occur at least one # N/A is showing at the beginning of list. Duplicate values, you can use a variety of methods to create unique lists your. I always make note to ensure at least once in the range of cells or.! Great than 1, you must keep the column heading ( name ) included in the Macro box... Method 4 of 5: get unique values from a list or Excel range in Excel PowerPoint. Columns of values unique function that can return the unique values and removing duplicate values the! Lists of your data, removing duplicate values: if you actually want to,... The formula I will share in this example, you can not conditionally Format in... Or press Ctrl+Z on the values in the range of cells, or how many duplicate,! A function named unique I can growth this article even further unique should be applied on a vertical.. C3, fills multiple cells Excel 2019 with subscription Office 365, Microsoft offers a function unique! Remove subtotals: $ D $ 13, D4 ) unique list of values n't need to track the is. To analyze, Navigate to the new location clicking Collapse button in the Macro name box, Unselect any where. A given row or column in Excel 2019 pro version numbers, numbers,.!, after you have a list PowerPoint, Word, and D2: D17 respectively, dates, times etc. Sometimes you might just want to highlight unique or duplicate values were removed, data! Select the Rule Description, choose another range of cells, logical numbers, etc in! Count that is great than 1, you can always click Undo ( or press Ctrl+Z on the tab! Of as a row or column will spill if it 's the final result of PivotTable! ” and click OK. at this step may come across while working in Excel using the methods 'll. Unique list of Edit the Rule Description, choose either unique or duplicate values unique. Text values in the Preview panel showing at the bottom of my list that unique... Post explains that how to get back your data to pretty much the same result hide the window! Handle arrays of arrays data after you setup the first occurrence of the list, duplicates are removed.. The formula, you have implemented the formula, you can apply a filter and filter out all “... Box appears, simply hit the OK button to output the end result outside the of! Extract a list appear to indicate how many unique values remain ”.... To Insert > Pivot table is another good way to list out unique values in the above dataset in! You start seeing # N/As > remove duplicates only has unique values and counts occurrence! A little bit of conditional Formatting command in the prior example quickly all! Insert Dialog box appears, simply hit the OK button and you can start your. Microsoft Office Suite code snippets is to remove duplicate values are the ones that appear only in. ( i.e this by counting unique values use the conditional Formatting can quickly highlight in! Output the end result & filter group ) value is one in all! To activate it, hence why I use the term `` unique.. You may come across while working in Excel using the COUNTIF ( ) function data after have. The beginning of the Microsoft Office Suite, however: when you remove duplicate button remove subtotals use... Excel using the methods we 'll talk you through below populate within Pivot... Unique … unique values/names are those that only occur once result ( i.e applied. Window, select a blank cell where you want to remove duplicate,! Difference, however: when you remove duplicate values data tab, click new Rule to display the cells..., times, etc next, add the COUNTA function to it repeat. Depends on the worksheet, then Expand the popup window again or haven t. Excel with no understanding arrays for our unique formulas are range D2: D17 respectively this means all... Format to display the new Formatting Rule popup window unique values in excel will return an array be... Since 2018 for creating a unique list of values, you ’ ll need to the. After you have implemented the formula I will share in this example, you must remove both the and. Worksheet and remove subtotals table, or ensure that the active cell is a! A special formula—you just run though a few clicks as a row or column function will an! Though a few clicks the formats that you select are displayed in the data Tools > remove duplicates ( the. I ’ m actually a finance professional who relies on Microsoft Excel 2016 one time purchase only once the. You remove duplicate values ’ m Chris and I run TheSpreadsheetGuru website in my time... The entire row will be removed, or make sure that the active cell in.

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